Schedules

Administration Costs for Emergency Interim Relief Applications (non-refundable)

Emergency Arbitrator’s Fees

1. Registration Fees

1. The registration fee as specified in Rule 2(1) (c), is non-refundable and does not constitute part of JAIAC’s administrative costs.
2. The registration fee shall be payable by the claimant in full and shall not be subjected to any deductions.

2. Arbitral Tribunal Fees

1. The fees payable to the arbitrator do not include any possible taxes such as service tax, withholding tax or other taxes or charges applicable to the arbitrator’s fees. Parties have a duty to pay any such taxes or charges; however the recovery of any such taxes or charges is a matter solely between the arbitrator and the parties.
2. Arbitrator’s expenses:
1. An arbitrator shall be entitled to claim for reasonable out-of-pocket expenses relating to reasonable travel, living and other miscellaneous expenses whilst attending to the arbitration proceedings.
2. The arbitral tribunal’s reasonable out- of-pocket expenses necessarily incurred shall be borne by the parties and reimbursed at costs.
3. The expenses will be reimbursed upon submission and verification by JAIAC of the supporting invoices and receipts in original.
4. An arbitrator who is required to travel outside his place of residence will be reimbursed with business class airfare, subject to the submission of invoice or receipt in original to JAIAC for verification.
5. In addition to the out-of-pocket expenses, a per diem of USD400.00 shall be paid to an arbitrator who is required to travel outside his place of residence, whenever overnight accommodation is required. Where no overnight accommodation is required, a per diem of USD100.00 shall be paid.
6. The expenses covered by the per diem above shall include the following items which are not claimable as out-of- pocket expenses:
• Hotel accommodation;
• Meals/beverages;
• Laundry/dry cleaning/ironing;
• City transportation (excluding airport transfers);
• Communication costs (telephone, faxes, internet usage etc.); and
• Tips.
3. Any disbursement towards the arbitrator’s out-of pocket and per diem expenses shall be additional to the arbitrator’s fees and do not form part of the advance preliminary deposits. Parties shall bear these costs separately in equal shares upon request from JAIAC.
4. Payment of fees to arbitrator:
1. The arbitrator’s fees shall only be payable upon the delivery of the award to JAIAC in accordance with Rule 11.
2. The arbitrator shall not be entitled to any interim fees.
3. Where the arbitral tribunal constitutes more than one arbitrator, the chairman of the arbitral tribunal shall receive 40% of the total arbitrator’s fee and the co-arbitrators shall receive the remaining 60% in equal shares.
4. Where an arbitration matter is settled or disposed of before the commencement of hearing, the costs of the arbitration shall be determined by the Secretary General of JAIAC.

3. JAIAC Administrative Costs

1. The JAIAC administrative costs shall be calculated in accordance with the Appendix B1 and B2 of the Schedule of Fees, as the case may be.
2. The JAIAC administrative costs shall be payable by the parties in equal shares and shall form a part of the advance preliminary deposit.
3. The JAIAC administrative costs are not inclusive of other services such as rental of facilities, refreshments, secretarial assistance, transcription services, videoconferencing and interpretation services which shall be chargeable on the requesting party separately.

4. Advance Preliminary Deposit

1. Advance preliminary deposit and/or additional deposits shall include the following:
1. Fees of the arbitral tribunal [for a panel of more than one arbitrator, the total arbitrator’s fee shall be derived by multiplying the amount of an arbitrator’s fees with the number of the arbitrators].
2. JAIAC administrative costs (as per Schedule of Fees).
3. Bank charges amounting to JMD10,000.00 for domestic arbitrations or USD150.00 for international arbitrations.
2. The advance preliminary deposit and additional deposits, if any, shall be payable by the parties in equal shares pursuant to Rule 13.

Schedule 2 – Emergency Arbitrator

1. A party in need of emergency interim relief may, concurrent with or following the filing of a Notice of Arbitration but prior to the constitution of the arbitral tribunal, make an application for emergency interim relief. The application for emergency relief shall be made in writing and shall be sent simultaneously to the Secretary General of JAIAC and all other parties to the arbitration. The application for emergency interim relief shall include:
1. Applicant’s name, description, address and contact details of other parties;
2. Name, description and address of people representing the applicant;
3. Description of circumstances giving rise to the application;
4. Reasons why the applicant requires the emergency relief;
5. A statement certifying that all other parties have been notified or an explanation of the steps taken in good faith to notify the other parties;
6. The relevant arbitration clause or arbitration agreement; and
7. An application fee pursuant to Appendix C.
2. The Secretary General of JAIAC shall, if he determines that JAIAC should accept the application, seek to appoint an emergency arbitrator within 2 business days (meaning working days and not including weekends and public holidays) of receipt by the Secretary General of the JAIAC of such application and payment of any required fee.
3. Prior to accepting appointment, a prospective emergency arbitrator shall disclose to the Secretary General of JAIAC any circumstance that may give rise to justifiable doubts as to his impartiality or independence.
4. An emergency arbitrator may not act as an arbitrator in any future arbitration relating to the dispute, unless agreed by the parties.
5. Once the emergency arbitrator has been appointed, JAIAC shall so notify the parties. Thereafter, all written communications from the parties shall be submitted directly to the emergency arbitrator with a copy to the other party and JAIAC.
6. In the event there is any challenge to the appointment of the emergency arbitrator, it must be made within one business day of the communication by the Secretary General of JAIAC to the parties of the appointment of the emergency arbitrator or the circumstances disclosed. Rule 5 shall apply to the emergency arbitrator, except that the time limits set out in the Rules 5(3) and 5(6) are reduced to one business day.
7. Upon withdrawal or sustainment of the challenge, the substitute emergency arbitrator shall be appointed in accordance with the procedure provided in Rule 4.
8. If the parties have agreed on the seat of arbitration, such seat shall be the seat of the emergency interim relief proceedings. Where the parties have not agreed on the seat of arbitration, and without prejudice to the arbitral tribunal’s determination of the seat of arbitration pursuant Rule 6, the seat of the emergency interim relief proceedings shall be Kingston, Jamaica.
9. The emergency arbitrator shall, as soon as possible but in any event within 2 business days of appointment, establish a schedule for consideration of the application for emergency interim relief. Such schedule shall provide a reasonable opportunity to all parties to be heard, but may provide for proceedings by telephone conference or on written submissions as alternatives to a formal hearing. The emergency arbitrator shall have the powers vested in the arbitral tribunal pursuant to these Rules, including the authority to rule on his own jurisdiction, and shall resolve any disputes over the application of this Schedule 2.
10. The emergency arbitrator shall have the power to order or award any interim relief that he deems necessary. The emergency arbitrator shall give reasons for his decision in writing.
11. Any order or award of the emergency arbitrator shall be made within 15 days from the date of appointment notification to parties and this period of time may be extended by agreement of the parties or, in appropriate circumstances, by the Secretary General of JAIAC.
12. The emergency arbitrator shall deliver sufficient copies of the order or award to the Secretary General of JAIAC.
13. JAIAC shall notify the parties of its receipt of the order or award from the arbitral tribunal. The order or award shall be deemed to have been received by the parties upon collection by hand by an authorised representative or upon delivery by registered mail.
14. Upon the constitution of the arbitral tribunal:
1. The emergency arbitrator shall have no further power to act;
2. The arbitral tribunal may reconsider, modify or vacate the interim award or order of emergency interim relief issued by the emergency arbitrator; and
3. The arbitral tribunal is not bound by the reasons given by the emergency arbitrator.
15. Any order or award issued by the emergency arbitrator shall cease to be binding:
1. if the arbitral tribunal is not constituted within 90 days of such order or award;
2. when the arbitral tribunal makes a final award; or
3. if the claim is withdrawn.
16. Any interim award or order of emergency interim relief may be conditional on provision of appropriate security by the party seeking such relief.
17. An order or award pursuant to this Schedule 2 shall be binding on the parties when rendered. By agreeing to arbitration under these Rules, the parties undertake to comply with such an order or award without delay.
18. The costs associated with any application pursuant to this Schedule 2 shall initially be apportioned by the emergency arbitrator, subject to the power of the arbitral tribunal to determine the final apportionment of such costs.
19. The decision of the emergency arbitrator as to such matters is final and not subject to appeal.

1. A party in need of emergency interim relief may, concurrent with or following the filing of a Commencement Request pursuant to Rule 2, but prior to the constitution of the arbitral tribunal, make an application for emergency interim measures.
2. The application for emergency interim measures shall be made in writing and shall be sent simultaneously to the Secretary General and all other parties to the arbitration.
3. The application for emergency interim relief shall include:
1. name and contact details of the applicant;
2. a copy of the relevant agreements, in particular of any written arbitration clause;
3. a brief description of the legal and factual basis supporting the application;
4. a statement certifying that all parties have been notified or an explanation of the steps taken in good faith to notify the other parties; and
5. the JAIAC administrative fee pursuant to Schedule 1.
4. If the Secretary General grants the application, the Secretary General shall seek to appoint an emergency arbitrator within 2 days after the JAIAC has received the completed application pursuant to paragraph 3 of this Schedule 3.
5. Prior to accepting appointment, a prospective emergency arbitrator shall disclose to the Secretary General any circumstance that may give rise to justifiable doubts as to his impartiality or independence.
6. An emergency arbitrator may not act as an arbitrator in any future arbitration relating to the dispute, unless agreed by the parties.
7. Once the emergency arbitrator has been appointed, the JAIAC shall so notify the parties. Thereafter, all written communications from the parties shall be submitted directly to the emergency arbitrator with a copy to the other party and JAIAC.
8. In the event there is any challenge to the appointment of the emergency arbitrator, it must be made within one business day of the communication by the Secretary General to the parties of the appointment of the emergency arbitrator or the circumstances disclosed. Rule 5 shall apply to the emergency arbitrator, except that the time limits set out in the Rules 5(3) and 5(6) are reduced to one business day.
9. If the parties have agreed on the seat of arbitration, such seat shall be the seat of the emergency interim measures proceedings. Where the parties have not agreed on the seat of arbitration, and without prejudice to the arbitral tribunal’s determination of the seat of arbitration pursuant Rule 7, the seat of the emergency interim measures proceedings shall be Kingston, Jamaica.
10. The emergency arbitrator shall, as soon as possible but in any event within 2 days of appointment, establish a schedule for consideration of the application for emergency interim relief. Such schedule shall provide a reasonable opportunity to all parties to be heard, but may provide for proceedings by telephone conference or on written submissions as alternatives to a formal hearing. The emergency arbitrator shall have the powers vested in the arbitral tribunal pursuant to these Rules, including the authority to rule on his own jurisdiction, and shall resolve any disputes over the application of this Schedule.
11. The emergency arbitrator shall have the power to order or award any interim relief that he deems necessary. The emergency arbitrator shall give reasons for his decision in writing.
12. Any order or award of the emergency arbitrator shall be made within 15 days from the date of appointment notification to parties and this period of time may be extended by agreement of the parties or, in appropriate circumstances, by the Secretary General.
13. The emergency arbitrator shall deliver sufficient copies of the order or award to the Secretary General.
14. The JAIAC shall notify the parties of its receipt of the order or award from the emergency arbitrator. The order or award shall be deemed to have been received by the parties upon collection by hand by an authorised representative or upon delivery by registered post.
15. Upon the constitution of the arbitral tribunal:
1. the emergency arbitrator shall have no further power to act;
2. the arbitral tribunal may reconsider, modify or vacate the interim award or order of emergency interim relief issued by the emergency arbitrator; and
3. the arbitral tribunal is not bound by the reasons given by the emergency arbitrator.
16. Any order or award issued by the emergency arbitrator shall cease to be binding:
1. if the arbitral tribunal is not constituted within 90 days of such order or award;
2. when the arbitral tribunal makes a final award; or
3. if the claim is withdrawn.
17. Any interim award or order of emergency interim measures may be conditional on provision of appropriate security by the party seeking such relief.
18. An order or award pursuant to this Schedule shall be binding on the parties when rendered. By agreeing to arbitration under these Rules, the parties undertake to comply with such an order or award without delay.
19. The costs associated with any application pursuant to this Schedule shall initially be apportioned by the emergency arbitrator, subject to the power of the arbitral tribunal to determine the final apportionment of such costs.